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Work Full Time
Traveling Administrative Assistant (International Travel)
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United States of America with Frequent International travel -
careers@unitycompass.com
- Employment Type: Full-time
- Reports To: Executive Team
Job Overview:
We are seeking a highly adaptable and professional Traveling Administrative Assistant to provide critical support to our executives during assignments outside the continental United States. This role involves significant travel, logistical coordination in international settings, and the ability to anticipate and resolve challenges while maintaining discretion and professionalism. The ideal candidate is detail-oriented, resourceful, and thrives in diverse environments.
Responsibilities:
- Coordinate international travel arrangements, including flights, accommodations, visas, and ground transportation.
- Provide on-site administrative support for executives during international assignments, meetings, and events.
- Prepare, edit, and manage reports, presentations, and correspondence.
- Track expenses, process reimbursements, and assist with budgeting for international operations.
- Act as a liaison with internal staff, partner organizations, and external vendors overseas.
- Maintain confidentiality and security protocols at all times.
- Ensure compliance with organizational, legal, and international travel requirements.
Requirements
- Experience: 3+ years in administrative support or executive assistance, ideally with international travel experience.
- Travel: Must be willing and able to travel extensively internationally (up to 80–90% of the time), sometimes with short notice.
Skills
- Strong organizational and time management abilities.
- Proficiency with Microsoft Office Suite, Google Workspace, and scheduling tools.
- Knowledge of international travel logistics, documentation, and cultural sensitivities.
- Excellent written and verbal communication skills.